Overview

A large enterprise organization undergoing a strategic business unit spin-off required the rapid deployment of a new Workday instance while maintaining continuity of HR operations. The initiative involved parallel system development, data migration, and coordination with a global consulting firm leading the long-term platform build.

Challenge

The client needed to quickly assemble a highly skilled Workday team capable of supporting multiple functional areas while operating in US time zones.

Key challenges included:

• Identifying cost-effective Workday talent with strong English communication skills

• Ensuring time zone alignment with US-based stakeholders

• Supporting a complex, multi-phase implementation, including parallel system build and data migration

• Coordinating with an external consulting partner while maintaining internal execution velocity

• Covering multiple Workday modules with limited ramp-up time

Solution

IDP deployed a targeted nearshore delivery model, assembling a specialized Workday team consisting of:

• 1 HR Lead – Oversaw functional alignment, stakeholder communication, and coordination with the external consulting partner

• 3 Workday Configuration Analysts – Delivered hands-on configuration, testing, and data support across key Workday modules

The team provided coverage across critical areas including:

• Core HCM and Security

• Recruiting

• Compensation

• Talent and Performance

• Time Tracking and Absence

• Reporting and analytics

Execution Approach

• Rapid sourcing of pre-vetted Workday professionals in LatAm with prior implementation experience

• Full alignment to US working hours for seamless collaboration

• Strong emphasis on communication and stakeholder engagement, minimizing offshore friction

• Hands-on support for configuration, testing, and data migration activities

• Close collaboration with the client and consulting partner to ensure accurate system design and smooth transition

Value Delivered

• Speed to execution: Fully staffed Workday team deployed quickly to meet aggressive timelines

• Cost efficiency: Significant savings compared to equivalent US-based Workday resources

• Seamless collaboration: Nearshore model ensured real-time communication with US stakeholders

• High-quality delivery: Experienced analysts supported complex configuration and testing across multiple modules

• Scalable support model: Team structure allowed flexibility as the project evolved from build to migration

Key Takeaways

By leveraging nearshore Workday expertise, IDP enabled the client to stand up a critical HR system during a high-pressure business transformation—delivering speed, cost savings, and operational alignment without compromising quality.